Custody and handover of records

The Act requires an association’s rules to include details of who will have custody and responsibility for keeping the records.  These responsibilities are typically shared between the members of the management committee, for example the Treasurer may be responsible for custody of the financial records while the Secretary may keep everything else. 

If a person ceases to be a member of the management committee through the ending of their term, resignation or death, it is a requirement that any association records they hold be delivered to a current member of the association’s committee as soon as practicable (see also Leaving the committee).